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How to write a formal email and the format for the interview reflections

Page history last edited by Adam Webb 11 years, 6 months ago

First Email:

 

Subject Heading: Interview Request

 

Dear Mr./Dr. Castro,

 

       This is Marricarmen/My name is Maricarmen Marrufo. I am also interested in the culinary/nutrition/health field/I am from your nutrition and health class last semester/I met you at a conference last year on health/nutrition. I am currently majoring in nutrition food science at El Paso Community College. I am currently taking a Technical and Business Writing course that requires me to interview professionals within my own discipline/field of study. I would like to request an interview with you because you are a well-established professional within my field of study.

 

Thank you for your time,

 

Maricarmen Marrufo

Contact Info.

 

 

Second Email:

 

Confirmation email from the interviewee (yes)

 

1.  How they would to conduct the interview (i.e. face-to-face, email, phone, Skype…)

2.  If they would like to meet f2f/Skype/phone, when and where?

3.  You might want to consider sending your interviewee sample questions

 

Second Email:

 

Confirmation email from the interviewee (no)

 

Thank you for your time and consideration. Please feel free to contact me if you change your mind.

 

 

Sincerely,

 

Maricarmen Marrufo

 

 

 

 

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Format of the reflective transcripts (for each interview) -

 

(Para.) Introduction of the interviewee … possibly giving a brief background of the person and the reason for interviewing them. Why this person is important for you to interview? Who? What? Where? A short introduction to yourself and/or discipline … how it ties into or connects to your interviewee’s own contributions to your discipline and/or field. You can also provide a short background description for one of your interviews. Or maybe as a lead-in paragraph to your interview reflection transcripts.

 

State the time (duration of the interview, on what day the interview occurred), method (i.e. face-to-face, email, phone, Skype…), location (where the interview took place)

 

Below are the results of the interview (detailed transcript):

 

(optional) Maricarmen Murrufo: How are you doing

today?  

Mr./Dr. Martin Castro: Good.

 

MM: Question 1

Dr. MC: Response 1

 

Closing para. – Reflect on what you got out of this interview

 

 

 

 

How many questions should we ask our interviewees? 5-7 questions (now, you can ask them more if they start bringing up other topics or ideas)

 

Question 1: How long have you been involved in your field of study/research/discipline?

 

Question 1: What are your thoughts on the national take on nutrition in public schools/national diet requirements? (you show them statistics, a chart/diagram of the food pyramid) … cite a source that discusses the current take on national nutrition…

 

Question 2: What is your professional opinion on foods high in MSG/cholesterol? What is your professional opinion on genetically modified (GM) foods?  

 

Question 3: What are your thoughts on the current education on nutrition/ of registered dietitians (at your campus)?

 

 

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Assignment Requirements

 

 

Format – (for all 2-3 interviews transcripts) (2-3 reflection transcripts)

 

1.  Introduction of the interviewees, their backgrounds, purpose for interviewing them ... include the method used to interview the individual (i.e. email, F2F, phone, Skype...), when and location (if F2F) ... you may also include a short statement about yourself and your field of study/discipline, perhaps as a separate paragraph above the first interview refection transcript...

2.  Transcript of questions and responses

3.  Closing statement or reflection over the interview

 

 

 

Format  - (for the final personal reflection over all of your interviews) at least a page long … 300-500 words

 

Multiple Paragraphs - Stating what you got out of each interview, how each interview contributed or affected your perceptions of your field of study/discipline

 

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